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Incident Reporting

Speed up and streamline how you capture, manage, and report on safety incidents. Customise the incident categories that matter to you and empower staff to report on them in real-time from our mobile app.

Be proactive with safety reporting

With the burden of health & safety compliance being higher than ever, health and safety professionals are inundated with ad hoc safety reports and an ever-growing list of to-dos.

Incident Reporting eliminates manual paperwork and streamlines your risk management tasks to free up your time. Staff can log incidents directly from our app, viewable by you on the move. Your digital incident log book is updated automatically, allowing you to have an overview of your safety trends; from seeing clusters of incidents on our live map to spotting repeated maintenance issues with equipment.
Create Incidents

Our Customers

Build a proactive safety culture

Build a dynamic safety culture

Empower your team to report safety incidents, observations, and other relevant events with intuitive ease and zero manual paperwork. This reduces the risk of manual error, unreported incidents, and the consequential associated liabilities these can cause.
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Customise incident reporting to suit your needs

Incidents are highly customisable to suit the safety needs of your people, and the organisation. From creating custom incident types to adding additional notes, photos, documents, and other media, you will have all the necessary means to manage safety incidents from start to finish on a visually intuitive platform.
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Customise incident reporting to suit your needs
Incident Reporting

Who is this for?

For managers responsible for health and safety and who are looking for an all-in-one solution. 

It is a perfect fit for any manager wanting to simplify their day-to-day processes with a simple tool that puts an end to inconsistent paper records, time-consuming reporting procedures, and poor engagement from frontline staff who lack the tools to properly raise issues and observations.
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Our Customers Say

  • "A lot of the response I've had back from people I've spoken to, is that it is simple to use and simple to understand."
    Robinson Contract Services
    Kay Baker, Robinson Contract Services
  • "Vatix is just a phone call away - which makes it a lot easier."
    Ian Pope, Severfield
  • "For me Vatix was really the whole package."
    watmos
    Raj Kaur, WATMOS Housing
  • "The feedback has been great internally. The drivers especially like them because of the simplicity."
    Leon Taylor, Greencore
  • "It's exactly what we need when we do an investigation report."
    Monica Monti, Swissport

All Features

Integrated Reporting
Integrated Reporting
Manage all your safety management tasks on one integrated system without manual paperwork. This simplifies systems management, reduces user training and administrative paperwork, speeds up follow up, minimises manual errors, and offers easier reporting options. Online data sharing gives your team instant access to address non-compliance issues before they become a problem.
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Incidents Map
When an incident is reported using the mobile app, it will automatically log the location of the incident. You can view your incident map on the platform, giving you useful insights into the locations where incidents are most frequently occurring. With this intel, you can proactively plan training and other safety initiatives based on reliable geospatial information.
Auditable Timeline
Auditable Timeline
From the moment an incident is reported, every note, action and update to the incident is recorded automatically on an auditable timeline. This detailed history of events also records who updated the record and when; giving you the peace of mind that you have an auditable incident log should you need it.
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Lone Worker Integrated
Add-our lone worker app or device to keep track of both incident reports and lone worker alarm activations. Keeping all of your safety records in one place reduces the risk of a report being misplaced and furthers proactive engagement with the safety of your people.
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Universal Search
The digital logbook is fully searchable by the date of the incident or by the employee, allowing you to search for an incident using the date of occurrence or the name of the person involved.
Custom Incident Types
Custom Incident Types
Not all organisations face the same risk factors in the workplace. Our platform allows you to create your own custom incident types to suit the way you report incidents in your organisation.
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File Upload
Add files, documents and other media such as pictures to an incident report with ease.

FAQ

What is incident reporting software?
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A comprehensive incident reporting solution covers initial reporting of incidents, review of incidents by authorised personnel, assignment, and management of follow up actions. The software also has the ability to report on incidents for proactive health & safety planning or to the HSE/an external body if required.
Why is incident reporting software important?
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Reporting safety incidents, near misses, and RIDDOR are key part of maintaining a health and safety compliant work environment. There is a growing trend for organisations to replace hand-written incident logbooks and spreadsheets with dedicated incident reporting software. This trend is due to the time-saving convenience of an integrated system that ensures incidents are properly recorded and followed up while maintaining a complete audit trail. Leading health & safety managers and teams also use incident reporting to highlight areas of risk so they can implement a proactive health and safety strategy.

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Schedule a demo call to learn more about how this solution can help you simplify and streamline incident reporting to create a safer and more efficient work environment. Once you’ve submitted the form, we will contact you as soon as possible.
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